Privacy & Terms

Privacy Policy

Data Controller

This Privacy Notice is provided by Great Moulton and Aslacton Coronation Hall (GMACH) which is the data controller for the personal data that you share with us. The Hall is committed to handling personal data securely, in compliance with legislation and with respect for individual’s privacy rights.

A description of what personal data the GMACH processes and for what purposes is set out in this Privacy Notices below.

Retention of personal data

We will keep some records permanently if we are legally required to do so.  We may keep some other records for an extended period of time. For example, it is a legal requirement to keep financial records for a minimum period of 7 years to support HMRC audits or provide tax information.  We may have legal obligations to retain some data in connection with our statutory obligations as a charity.  The council is permitted to retain data in order to defend or pursue claims.  In some cases, the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims).  We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim.  In general, we will endeavour to keep data only for as long as we need it.  This means that we will delete it when it is no longer needed.

Equal Opportunity Policy

It is the policy of the Management Committee not to discriminate directly or indirectly against anybody (whether staff, volunteers, committee members, users or the community in general) on the grounds of race, gender, sexual orientation, age, disability, religious or political beliefs or marital status.

Your rights and your personal data 

You have the following rights with respect to your personal data:

The right to access personal data we hold on you

At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request, we will respond within one month.

There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.

The right to correct and update the personal data we hold on you

If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.

The right to have your personal data erased

If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.

When we receive your request, we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).

The right to object to processing of your personal data or to restrict it to certain purposes only

You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request, we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.

The right to data portability

You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.

The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained

You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).

The right to lodge a complaint with the Information Commissioner’s Office.

You can contact the Information Commissioners Office on 0303 123 1113, via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. You can also make a complaint online https://ico.org.uk/make-a-complaint/.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

Website Cookies

The website places a cookie (_ga) on visitors’ devices that stores a random number used by Google analytics to identify unique users. The cookie does not store any personal identifiable information and cannot be accessed by village hall management.

Changes to this notice

We keep this Privacy Notice under regular review. This Notice was last updated in October 2021.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

Great Moulton & Aslacton Coronation Hall Committee

Email:    hello@aslactongreatmoulton.co.uk